User permissions

Overview

MailUp supports Multiple Administrators, which means that you can have multple users of the MailUp admin console logged in at the same time. For each administrator, you can restrict access to specific lists and features.

This is particularly useful when you have different people on your staff that are collaborating in your email marketing efforts, or if you are an agency and are managing different clients with one MailUp account, which each client being a different administrator.

This is an optional feature and there is a small fee associated with adding new administrators (users) to your MailUp account.

Adding new users

Ordering new users

First, you will need to place an order for the number of additional administrators that you need to be able to add to your account.

• Log into your account at https://www.mailup.com/login
• You will be loggged into your account management area, not the MailUp admin console: the account management area is where you can review and edit your account
• If you have more than one MailUp account, select the one for which you wish to add the new administrators from the drop-down
• In the Additional options area, click on the button next to Additional administrators
• Place your order

Creating and configuring a new users

Now that you have added to your MailUp account the ability to add one or more new administrators, you can create these new users and configure what each administrator can do within the MailUp admin console:

• Which lists they will have access to
• Which features they will be able to use.

In the left-side navigation, select Settings > Account settings > User permissions

The page that is loaded provides a list of existing administrators. Click on the Add new link to add a new user.

Managing list access

When selecting a list, you will see below the drop-down only the users that are associated with that list, while clicking the "Actions" button you will be presented with three options:

• Set list access: select from all the available lists those that the user will have access to, and click "Save".
• Password: set a password for each user and click "Save". Note that each administrator can change their own password after they log into the MailUp console under Account settings > My account.
• Set permissions: you will see a list of all the channels and features, and you must simply check the options that you want to enable for that specific user.

Setting permissions

Each administrator account can have different levels of permissions so that only certain features are available. This is a description of the various areas of the system that you can grant or prevent access to.

• SUSPENDED: when this check box is checked, the administrator cannot access the system

• Channels: The items in this group correspond to the menus that allow you to create and send messages through different channels (Email, SMS, Social, SMTP+). If the box is selected, the user will be able to access the menu and its features. Please note that some channels may not be available in your country.

• STANDARD FEATURES: The items in this group correspond to navigation items in the navigation. If the box is selected, the user will be able to access that section of the navigation and its features.
  • Statistics: includes access to all data related to a message that has been sent (clicks, opens, returns, etc.) and other useful marketing tools to extract information from the results of a campaign
  • Recipients: refers to the management of the contact database: import, export, and management of contacts.
  • Groups: refers to creating and modifying groups. Having access to groups management also allows you to remove multiple users at once from the contacts database as you can select all subscribers that belong to a certain group and delete them. 
  • Templates: includes tools to create and modify templates for email messages.
  • List settings: this gives access to List settings
  • Account settings: this gives access to Account settings.
  • Manage administrators: allows the user to create and edit other administrators (list access, feature permissions)
  • Enable Smtp+ user management: allows the user to create and edit SMTP+ users. SMTP+ is the built-in SMTP relay system.

• OTHER FEATURES
  
  • Enable bounce management: enables the page "Dsiplay Bounces" in the menu Statistics and Recipients. Allows you to manage bounced emails.
  • Enable recipient profile editing: Allows you to view and modify a recipient's personal information
  • Enable email checkup feature: Enables a feature to check an email message for potential HTML errors, issues with dynamic fields, etc.
  • Enable use of dynamic fields: Enables the possibility to use recipients fields dinamically inside messages to personalize content, for example: "Hi [FirstName]".
  • Enable reputation chart: displays on the homepage a chart that shows the reputation of the last newsletter sent. Reputation is a  summary statistical indicator that measure the goodness of newsletters, considering several factors (responsiveness of recipients, unsubscription, bounces, etc.).
  • Enable editing of sent message count: MailUp can be used also as a tracking engine for messages sent with other systems. In that case it is possible to insert manually the total number of sendings, in order to see precise and aggregated statistics.
  • Enable message cloning on new mailing: It's useful to mantain separate statistics for multiple sendings of the same message. Otherwise, if the same message is sent 5 times, the stats will display the sum of the results of the 5 sendings and it won't be possible to trace the performance for each sending. It is always possible to aggregate data from different mailings at a later time through the Aggregate Reports feature.
  • Enable use of Webhooks: Enables the use of Webhooks inside Settings > Account Settings > Developer's Corner > Webhooks
  • Enable message tagging: Enables the possibility to add tags to messages, for search, aggregation and filtering purposes.
  • Reset display of welcome message: Force visualization of welcome page, containing the basic instructions on how to use MailUp.
  • Reset display of updates page: Force visualization of the page explaining what's changed in the lastest MailUp release, usually displayes on the first login after the update.
  • Enable drag&drop editor (BEE): Enable the possibility to use the drag and drop editor to compose email messages.
  • Enable use of landing pages: Enable the feature to create mobile optimized SMS landing pages, found in Messages > SMS > Landing Pages.

• SPECIAL RESTRICTIONS
  These special restrictions are generally applied by a Resellers to the shared account console, so that different users of the system (the reseller's clients) do not interact.
  • Disable ability to send emails: Prevents the user from sending emails from the account.
  • Disable access to detailed statistics (recipients that opened/clicked): prevents the user from seeing the list of addresses that opened or clicked on the messages, only the aggregate statistics will be visible .
  • Disable access to import features: hides the import page, so that the user cannot import new recipients.
  • Disable message scheduling: Hides the stop button from the page "send status / stop" and disables the function of scheduled delivery. This feature prevents a user from stopping any sending queues and then interfere with the time needed to complete the delivery to the orther users.
  • Disable access to sent message details: This option hides the subject and the source list on the page of the newsletter "send status / stop", for items that are associated with lists that the user does not have access to. This is useful for console sharing, so that different administrators of the same console do not know what others are sending.
  • Disable access to Marketing+ features: selecting this option will hide the Filters menu, Event based Messages menu and Autoprofile Menu, but it will not block those features on the other pages, for example the user can still use the filters in the Subscribers List page or Send Newlsetter page, or he can include a link to a ready Autoprofile Form.
  • Disable SMS sending: Block the ability to send short text messages.
  • Disable editor buttons: insert image and document manager: prevents the user from uploading images or files in the account, during message creation.
  • Disable email message creation and editing: disable the function to create new email messages or modify existing ones. This is useful when you want to separate the creation of messages from the monitoring of transmissions.
  • Disable display of sensitive data (email, name, last name, phone number): Hides recipient sensitive data to the user.
  • Disable Stop mailing button: Hides the stop button from the page "send status / stop". This feature prevents a user from stopping any sending queues and then interfere with the time needed to complete the delivery to the other users.
  • Disable social message posting:
  • Disable display of phone numbers in SMS sent report:
  • Disable access to export features: useful to avoid that user can export recipient database.
  • Disable access to plugins page: removes access to the integrations page, found in  inside Settings > Account Settings > Developer's Corner > Integrations.
  • Disable ability to send a message immediately: if ticked, user can't send messages immediately.

• SEND
  • Enable access to send queue: you can view the status page and stop running mailings to edit the existing sending queue.
  • Enable Return Path editing: This option is currently not available.
    
    

• ATTACHMENTS
  • Enable attachments to email messages: Enables the ability to include attachments when adding or editing an mail message.
  • Enable use of embedded image attachments:

• AGENCY SETTINGS
  These options are only available by purchasing the Private Labeling feature.
  • Enable admin console whitelabeling: activates the page "CONSOLE CUSTOM LOGO" in the "Manage" menu where you can change some elements of the console, including the ability to private labels the system.
  • Enable use of customized header and disclaimer: Allows you to change some elements of the email header so it does not mention our system.

• MARKETING+:
  
  • Enable filters: Allows you to create new filters. It also increases the availability of the Personal data fields to 40. Each console has a single, customizable filter for testing and evaluation purposes.
  • Enable Profile updates: Allows you to create a new autoprofile forms and enables the tools in the newsletter editor to insert a link to the form.
  • Enable automation: Allows you to create and configure this useful feature.

• EXTENSIONS:
  • Stats Extension : option not available.

How to set up a user with limited list access

If you are setting up a sub-user that should have limited access to one or more Lists:

1. Check only the lists to which this additional administrator should have access to
2. Set the following permissions:
   1. Uncheck Manage Users Permissions under Standard features so that the user cannot edit user permissions
   2. Uncheck Show Send status / Stop/ under Send so that the user does not have access to the shared send queue

If you're an Agency or Reseller, go back to the Reseller Quick Start Guide.